This article contains definitions of available Data Attributes and what unit to contact if the data in that attribute needs to be updated. See the Space Inventory Handbook page for related articles. See the SIMS User Guide for instructional SIMS articles.
Click on the following to jump to the section with the corrosponding Data Attributes definitions:
Campus
| Attribute | Definition | Ownership |
|---|---|---|
| Capacity | The combined capacities for all spaces within all buildings on the campus.
| FITS |
| Comment | Notes about the schools on that campus.
| FITS |
| Gross Area | The combined Gross Square Footage of all buildings assigned to that campus.
| FITS |
| Name | The name of the campus.
* Exceptions to the above definitions include Extension Offices, Radio Transmitters, and NW Ag Research Station buildings, which are assigned to the Satellite campus.
| FITS |
Buildings
| Attribute | Definition | Ownership |
|---|---|---|
| Acquisition Date | For buildings not originally constructed by OSU, it is the date OSU took acquisition of the building.
| PARE Real Estate |
| Address | Physical address for the building.
| FITS |
| Also Known As | Previous common name(s) if a building name has changed.
| FITS |
| Average Data Age | The length of time in days since one of the following has occurred for a given space: Cost Center, Occupant Cost Center, Function, or Room Type was updated; the building received a full audit; or the building was constructed. Avg Age Calculation for each building weighted by the room's ASF value *** This attribute is only available through the Buildings Tableau data source. | FITS |
| Building Number | The 3- or 4-digit unique number assigned to all OSU buildings. The number stays with the physical building if the building name changes. If the building is demolished, sold, or the lease terminated, the number is retired.
| FITS |
| Campus Name | The campus the building is associated with.
| FITS |
| Capacity | The combined capacities for all spaces within the building.
| FITS |
| City | The city the building is located in.
| FITS |
| Cleaning Provider | The party responsible for cleaning of the building (i.e., FOD, OSUWMC, etc.).
| FOD |
| Construction Date | The date the building obtained a certificate of occupancy.
| FOD Facility Assessment Team |
| County | The county the building is located in.
| FITS |
| District | FOD geographic designation for building maintenance.
| FOD |
| Drawing Type | The type of drawing file maintained for the building. It will be either None, AutoCAD, or Revit.
| FITS |
| FCI Composite Score | Facility Condition Index is a comparative metric used to measure a constructed asset’s condition at a specific point in time to provide a benchmark for comparing the relative condition of a group of facilities. Each structure is assessed every 3 years using 64 different building components to determine an overall building score or FCI. These components are weighted based on 40% for architectural systems and 60% for MEP (mechanical, electrical, and plumbing) systems.
| FOD Facility Assessment Team |
| Floors Above Ground | The number of floors at ground level and above. Mezzanines are not counted.
| FITS |
| Floors Below Ground | The number of floors below ground level.
| FITS |
| Formal Name | The Board of Trustees official naming of a building.
| Board of Trustees / FITS |
| Framework District | A geographic area of the Columbus campus, defined by the majority of building use in that area, developed for planning purposes.
| PARE Planning |
| Geography | The geographic location of the building (i.e., Columbus Contiguous, Franklin Satellite).
| FOD |
| Gross Area | The sum of all areas on all floors of a building, included within the outside faces of the exterior walls.
| FITS |
| Grounds Provider | The party responsible for maintaining the grounds adjacent to the building (i.e., FOD, OSUWMC, etc.).
| FOD Landscaping |
| Institutional Type | Predominate function of the building (i.e., Academic, Athletics, etc.).
| FITS |
| Investment Cost | The total current building value, including initial design, construction, and any improvements.
| Business & Finance |
| Latitude | The latitudinal location of a building.
| FITS |
| Leased as Landlord | A yes/no designation for OSU owned buildings, as to whether or not OSU leases the building to a non-OSU entity.
| PARE Real Estate |
| Longitude | The longitudinal location of a building.
| FITS |
| Maintenance Provider | The party responsible for maintenance of the building (i.e., FOD, Student Life, etc.).
| FOD |
| Name | The common name of a building.
| FITS |
| Ownership | OSU’s or an OSU related entity’s legal relationship with the building.
| Pare Real Estate |
| POM-Custodial | Full/None/Partial determination for whether the building is subject to POM fees for custodial care.
| FOD |
| POM-Maintenance | Full/None/Partial determination for whether the building is subject to POM fees for maintenance.
| FOD |
| POM-Utility | Full/None/Partial determination for whether the building is subject to POM fees for utilities used by the building.
| FOD |
| Postal Code | The zip code for the address of the building.
| |
| Replacement Cost | The estimated replacement cost of the building. Updated with FCI Score assessment.
| FOD Facility Assessment Team |
| Scheduling Abbreviation | The 2- or 3-character abbreviation for the building, used by the Registrar for class scheduling.
| FITS |
| State | The state the building is located in.
| FITS |
| Status | The current use status of the building.
| FITS |
| Zone | A subdivision of the FOD District.
| FOD |
Floors
| Attribute | Definition | Ownership |
|---|---|---|
| Building Name | The building the floor belongs to.
| FITS |
| Campus Name | The campus associated with the building the floor is on.
| FITS |
| Capacity | The combined capacities for all spaces within the floor.
| FITS |
| Gross Area | Gross square footage of the entire floor. It is calculated from the floor plan drawing unless there is no drawing, then it is determined from some other method (lease document, approximations, etc.).
| FITS |
| Name | Name of the floor (i.e., 0G, 01, etc.).
| FITS |
Spaces
| Attribute | Definition | Ownership |
|---|---|---|
| Access Controlled | True/false as to whether or not a space has controlled access, such as key or card access, during regular business hours.
| FITS |
| Alternate ID | Used when a room is commonly known by a name or number other than the architectural room number (i.e., OR 1).
| Cost Center Assigned to Space |
| Area | The assignable square footage of a room, measured from wall face to wall face. It is always derived from the floor plan drawing, unless there is no drawing, then it is manually determined from some other method (lease document, approximation, etc.).
| FITS |
| Assignment Number | The eService or PARE space assignment number that necessitates a data change.
| FITS |
| BOT Name | A space name declared by a Board of Trustee resolution.
| Board of Trustees |
| Building Name | The common building name.
| FITS |
| Campus Name | The campus the building is associated with.
| FITS |
| Capacity | The number of seats or workstations within a room.
| FITS |
| CCH4 | The parent attribute of the CCH5
| PARE/WMC Planners |
| CCH5 | The parent attribute of the CCH6
| PARE/WMC Planners |
| CCH6 | The parent attribute of the CCH7
| PARE/WMC Planners |
| CCH7 | The parent attribute of the Cost Center
| PARE/WMC Planners |
| Comment | Any additional information about how the space is used.
| FITS |
| Cost Center | The cost center (i.e., department) that is formally assigned to the room, or who is paying POM for the space.
| PARE/WMC Planners |
| Earning Operation | True/false as to whether or not a space generates income.
| Business & Finance |
| Effective Date | Accompanies the Assignment Number, the date the change took effect.
| FITS |
| Floor Name | The floor that the room resides on.
| FITS |
| Function | A code that describes the room’s primary function (see Section 2 of the handbook).
| FITS |
| HEI Subject Code | A 6-digit code that corresponds to a Facilities Inventory and Clasification Manual (FICM) description of the primary subject code taught in or associated with the room. It is only necessary for Instructional or Departmental Research spaces that are not classrooms.
| PARE/Regional Planners |
| Occupant CC 1 | The primary occupant organization, which may be different from the Cost Center in some cases.
| PARE/WMC Planners |
| Occupant CC 1 Pct Allocated | The percentage of the room being used by Occupant CC 1.
| PARE/WMC Planners |
| Occupant CC 2 | The secondary occupant organization, which may be different from the Cost Center in some cases.
| PARE/WMC Planners |
| Occupant CC 2 Pct Allocated | The percentage of the room being used by Occupant CC 2.
| PARE/WMC Planners |
| Occupant CC 3 | The tertiary occupant organization, which may be different from the Cost Center in some cases.
| PARE/WMC Planners |
| Occupant CC 3 Pct Allocated | The percentage of the room being used by Occupant CC 3.
| PARE/WMC Planners |
| POM-Custodial | True/false as to whether the room will be charged Custodial POM
| FOD |
| POM-Maintenance | True/false as to whether the room will be charged Maintenance POM
| FOD |
| POM-Utility | True/false as to whether the room will be charged Utility POM
| FOD |
| Room Number | The architectural room number of the space (see Section 7 of the handbook).
| FITS |
| Room Sub-Type | A more finely defined description of how the room is used than the Room Type (see Section 3 of the handbook).
| FITS |
| Room Type | Describes the primary used of the room (see Section 3 of the handbook).
| FITS |
| Space ID | The unique ID for every space consisting of the 3- or 4-digit building number, the floor, and the room number (see Section 7 of the handbook).
| FITS |
Occupants
| Attribute | Definition | Ownership |
|---|---|---|
| Building Name | The building where the individual is assigned to a workstation/office/laboratory.
| FITS |
| Campus Name | The campus that the individual works at.
| FITS |
| Cost Center | The Cost Center the individual works in.
| University HR |
The individual’s email.
| University HR | |
| First Name | The individual’s first name.
| Occupant |
| Floor Name | The floor that the individual’s assigned workstation/office/laboratory is located.
| Unit HR |
| Last Name | The individual’s last name.
| Occupant |
| Name | The individual’s first and last name.
| Occupant |
| Space | The room the individual is assigned to work in.
| Unit HR |
| Title | The individual’s job title.
| Unit HR |