Facilities Information and Technology Services

2025 Building Ownership Changes in SIMS

Topic:
SIMS
Tags:
Buildings,
Data Attributes,
Facilities Data,
SIMS

This article discusses proposed adjustments to the way we track building level ownership in SIMS.

Currently, there is one field attempting to represent several aspects of ownership, so we plan on splitting this field out into 3 separate fields over the course of FY25. The new fields would be as described in the following sections.

Building Ownership 

Building ownership will indicated the owner of the physical structure. Options for this will include:

  • OSU
    • Owned by OSU
  • BOT
    • Owned by the OSU Board of Trustees
  • Campus Partners
    • Owned by Campus Partners (or affiliated entities under Campus Partners)
  • OSUP
    • Owned by OSUP
  • SciTech
    • Owned by SciTech
  • Tech College
    • Owned by co-located technical college, including Central Ohio Technical College, North Central State College, Marion Technical College, and Rhodes State College
  • Other/Non-OSU
    • Owned by an entity that does not fit into one of the above designations

Land Ownership

Land ownership will indicate the owner of the land upon which the physical structure is built. Options for this will include:

  • OSU
    • Owned by OSU
  • BOT
    • Owned by the OSU Board of Trustees
  • Campus Partners
    • Owned by Campus Partners (or affiliated entities under Campus Partners)
  • OSUP
    • Owned by OSUP
  • SciTech
    • Owned by SciTech
  • Tech College
    • Owned by a co-located technical college, including Central Ohio Technical College, North Central State College, Marion Technical College, and Rhodes State College
  • Other/Non-OSU
    • Owned by an entity that does not fit into one of the above designations

Lease Type

Lease type will indicate OSU's contractual lease relationship with the building, or if the building is leased by OSUP or a Tech college. Options for this will include:

  • NA
    • Not leased
  • Lessee
    • OSU is leasing space in the building from a non-OSU entity
  • Lessor
    • OSU is leasing space in the building to a non-OSU entity
  • Lessee/Lessor
    • OSU is both leasing space in the building from a non-OSU entity as well as leasing space in the building to a non-OSU entity
  • OSUP Lease
    • OSUP is leasing space in the building
    • OSU designations are prioritized, so if OSU and OSUP are both leasing space in the same building, Lessee will be used
  • Tech Lease
    • A co-located technical college is leasing space in the building, including Central Ohio Technical College, North Central State College, Marion Technical College, and Rhodes State College
    • OSU designations are prioritized, so if OSU and a co-located technical college are both leasing space in the same building, Lessee will be used

Example Scenarios

Following are some example scenarios and how the building would be assigned.

  • OSU owns a building on OSU land and isn't leasing any space out to any external entities.
    • Building Ownership = OSU
    • Land Ownership = OSU
    • Lease Type = NA
  • OSU built a shed on land leased from a non-OSU entity. The land lease states that anything built by the tenant will revert ownership to the land owner when the lease expires.
    • Building Ownership = OSU
    • Land Ownership = Other/Non-OSU
    • Lease Type = NA
  • OSU owns a building on OSU land and is leasing some space in that building to Huntington Bank or OSUP.
    • Building Ownership = OSU
    • Land Ownership = OSU
    • Lease Type = Lessor
  • OSU owns a building on OSU land and is leasing the building to SciTech. OSU is sub-leasing some space in that building from SciTech.
    • Building Ownership = OSU
    • Land Ownership = OSU
    • Lease Type = Lessee/Lessor
  • OSU is leasing space in a building owned by a co-located technical college.
    • Building Ownership = Tech Owned
    • Land Ownership = Tech Owned
    • Lease Type = Lessee
  • OSU is leasing space in a building owned by a non-OSU entity and sub-leasing some of that space out to another non-OSU entity.
    • Building Ownership = Other/Non-OSU
    • Land Ownership = Other/Non-OSU
    • Lease Type = Lessee/Lessor
  • OSU is leasing land to SciTech. SciTech is sub-leasing a portion of that land to another non-OSU entity. That entity builds a building on the land.
    • Building Ownership = Other/Non-OSU
    • Land Ownership = OSU
    • Lease Type = NA
  • OSU sub-leases space from OSUP in a building OSUP is leasing from a Campus Partners affiliate.
    • Building Ownership = Campus Partners
    • Land Ownership = Campus Partners
    • Lease Type = Lessee
  • Campus Partners owns a building on OSU land leased by Campus Partners and is leasing some space in that building to OSU.
    • Building Ownership = Campus Partners
    • Land Ownership = OSU
    • Lease Type = Lessee
  • A co-located technical college is leasing a building from a non-OSU entity.
    • Building Ownership = Other/Non-OSU
    • Land Ownership = Other/Non-OSU
    • Lease Type = Tech Lease
  • SciTech owns a building and the land it's on. OSUP leases the building from SciTech.
    • Building Ownership = SciTech
    • Land Ownership = SciTech
    • Lease Type = OSUP Lease
  • OSUP owns a building and the land it's on. OSU is leasing space in the building.
    • Building Ownership = OSUP
    • Land Ownership = OSUP
    • Lease Type = Lessee

 

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